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Create Personal folders on my Mac in Outlook 2011 Follow these steps using Outlook 2011 on a Mac to create Personal folders. Personal folders (on your computer) are folders that are local to your machine. Email put in these folders are NOT on the server, so it decreases your email quota. In Outlook 2011, select Preferences under the Outlook menu. Under Personal Settings, select General Icon.
Uncheck both boxes under Folder List (make sure nothing is checked). Close out of this preference. In Outlook, on left side, under your folders look for 'ON MY COMPUTER' folders. Click on On my computer Inbox.
Go up to Menu icons and select NEW - FOLDER. Type in the name you wish to call this folder. Click out of folder, and you now created a folder locally on your Mac.
Outlook for Mac 2011 data can only be imported into an empty profile. It is recommended to first import data from Outlook 2011 and then import data from other formats (.pst/.olm), or add your Exchange email account. The OLM file extension is specific to Outlook for Mac and it was introduced with Outlook 2011 for Mac. Its purpose and usage are the same as that of MS Outlook PST files on Windows. This implies that it stores all mailbox data such as Inbox, Calendars, Contacts, etc.
The last step is to move mail from other folders into your newly created Local folders.
Summary: Microsoft Outlook email client can be used on both Windows and Mac, however, both platforms store mailbox data in different kinds of data files. While on Mac, Outlook data is stored within OLM files and on Windows, it is stored within PST files. Here, we identify several reasons why users may wish to convert OLM file to PST format.
The OLM file extension is specific to Outlook for Mac and it was introduced with Outlook 2011 for Mac. Its purpose and usage are the same as that of MS Outlook PST files on Windows.
This implies that it stores all mailbox data such as Inbox, Calendars, Contacts, etc. Since the OLM file is specific to Mac, it cannot be opened through Windows Outlook. Thus, if a user has recently switched from a Mac to a Windows-based machine, he may experience issues accessing his mailbox data stored in OLM file through Outlook’s Windows version. To access his emails, contacts, etc. The user will need to convert OLM to PST format and then import the resultant PST file into Windows Outlook. Steps to Manually Convert OLM to PST In order to, you first need to locate the physical OLM file.
The default location of the OLM can be either of these two system locations: Documents Microsoft User Data Office 2011 Identities Main Identity Databases Or, Documents Microsoft User Data MS Office 2011 Identities Main Identity Data-Records Message But there’s a catch. Even after you navigate to the above mentioned hard drive locations, you won’t be able to locate the OLM file physically there. To access it, you will need to create it by saving the mailbox data in the OLM format.
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Here are the steps to do so:. In the drive location indicated above, click on File - Select Export. This will open a new Export window.
Select all data displayed at the location. A new option “Delete items after exporting” appears. Check “Do not want to delete item” option. Now “Save As” option will appear. Select the Destination Location where you want to save your OLM File. Click on Save Once the OLM file has been created, it can be converted into PST format using the below mentioned steps — Note: In this method, the IMAP Server is used as an intermediate between Mac Outlook and Windows Outlook.
It is similar to using a storage device between two computers for copying the files. IMAP Server is used because it can receive remote files.
Step 1: Create a Gmail (or any other IMAP server) email account. If you already have one, continue to step 2.